Information for Exhibitors

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APLA 2017 Exhibitor Information

Conference Dates: May 23rd-May 26th, 2017
Vendor Expo Dates: May 24th-May 25th, 2017

Exhibitor fee is $600

Location:

Event Location: Rodd Charlottetown
Event Address: 75 Kent St, Charlottetown, PE C1A 7K4
Contact us at 902-394-3372 or pmdoucette@hollandcollege.com

Exhibitor Dates:

Setup: Wednesday, May 24th, 2017, 8:30am-11:30am
Grand Opening: Wednesday, May 24th at noon
Tear Down: Thursday, May 25th at 3:30pm

Open to Delegates & Guests:

Wednesday, May 24th, 2017, noon – 5:00 pm
Thursday, May 25th, 8:00 am – 3:30pm

Events Taking Place in the Vendor Expo

Wednesday, May 24th

  • Vendor Expo Grand Opening – Noon
  • Lunch: 12:30 pm – 1:30 pm
  • Coffee Break: 2:30 pm – 3:00 pm
  • Tapas and Talk: 4:00pm – 5:00pm

Thursday, May 25th

  • Breakfast: 8:00am – 9:00am
  • Coffee Break: 10:00pm – 10:30pm
  • Lunch: 12:00pm – 1:30pm
  • Coffee Break & Passport Draw: 3:00 pm – 3:30 pm

Exhibit Space – What is Provided for Your Fee?

Exhibitors at APLA 2017 will be provided with:

  • One 6-foot table, with table cloth/skirting and power supply
  • 12.5 total exhibit hours; 6.5 hours unopposed
  • 2 vendor expo passes for booth staff
  • Coffee breaks and lunches
  • Tapas and Talk event with the vendors
  • Invitation to the Welcome Reception (Tuesday May 23rd at 7:00pm) with 2 complimentary drink tickets
  • Complimentary Wi-Fi*
  • Maximum exposure to conference attendees
  • Logo on website and program

Please note: A limited number of tables are available so please book early to guarantee a space.

Storage & Materials Handing

Unfortunately, the Rodd Charlottetown is not capable of storing or handling large amounts of material. Please ensure that prior arrangements are made with the hotel by calling 902-894-7371 before any shipment of materials. Materials must be clearly labeled with the guest’s name, APLA Conference and the date of May 24th, 2017.

El Camino del Vendor

Put on your comfy walking shoes and follow the Camino de Vendor! Delegates receive a “passport” in their registration packages, and must visit 10 participating exhibitor booths for stamps/signatures. Please bring a stamp for your booth. This is an excellent opportunity for your sales people to make inquiries and try to assess the delegate’s needs.

APLA asks for prizes to be donated for this drawing. All donations are appreciated and needed to make this a successful component of the conference. Donors are asked to bring their prizes to the registration desk during the Exhibitor Setup time slot.

The Passport to Prizes Draw will take place at 3:00 pm Wednesday, May 24th, 2016 during the afternoon break. Prizes will be displayed in the Vendor EXPO room during the show. Thank you in advance for your donations.

Tapas and Talk

New this year to APLA is our Tapas and Talk Wednesday May 24th from 4pm-5pm in the Vendor Expo.   Delegates get to unwind with vendors for an hour social after Wednesday’s sessions and before Wednesday evening’s social events. Top off the day with an hour of networking, catching up with old friends, and making new ones.

Conference Ticketed Events & Social Functions

Exhibitors are encouraged to attend the APLA Conference events beyond the Vendor EXPO. APLA wants to give exhibitors every opportunity to mix with conference delegates. Exhibitors may purchase tickets at the same rate as member delegates. Please consult the official registration section for ticket prices, times, and locations.

A couple of events worth attending:

* Opening Reception

* Merit Award Banquet

Parking

Parking is complimentary in the hotel parking lot.

Cancellations

Cancellation must be submitted in writing to pmdoucette@hollandcollege.com by March 23rd, 2017.  Refunds are subject to a $100 handling fee, and will be processed within 1 – 3 weeks.